Swedish Fluid Motion Association (SFMA)
Organization No: 802013-3305
Formed in 1962
Statutes adopted 2018-12-12, rev. 2019-05-13
§ 1 Purpose
The non-profit association Swedish Fluid Motion Association, hereinafter referred to as the association, aims to promote the members' common interests in the field of hydraulics and pneumatics. It is the task of the association to:
- be a forum where members are given the opportunity to discuss common interests;
- promote common interests in both the commercial and technical fields;
- represent the industry in contacts with both national and international authorities and organizations and to take measures when deemed necessary;
- verka för identifiering av forskningsområden och initiering av forskningsprojekt samt andra kunskapshöjande aktiviteter;
- work for the identification of research areas and the initiation of research projects as well as other knowledge-raising activities;
- work to obtain funding for research from public research funding bodies;
- disseminate information on research results and on ongoing research;
- provide members with relevant statistics based on members' information;
- market the industry to relevant target groups.
§ 2 Compound
The association is an industry association for companies / institutions operating in Sweden with an area of interest in hydraulics and pneumatics.
§ 3 Residence
The association's board shall have its residence in Stockholm.
§ 4 Non-profit association
The trade association Swedish Fluid Motion Association is a non-profit association that can own or use service limited companies for its operations.
§ 5 Decision-making bodies
The association's decision-making body is the general meeting.
§ 6 Board
The association's ongoing affairs are handled by the board.
§ 7 Office
The board has the right to assign an outside person, organization or company to take care of the management of the association's financial affairs for special remuneration.
§ 8 Sections
In order to best utilize the special interests among the members, the association may choose to organize a number of sections and other groupings, decided by the board.
§ 9 Signing for the association
In addition to being signed jointly by the board, the association's name is signed by the person or persons appointed by the board.
§ 10 Fiscal year
The association's financial year and financial year shall be a calendar year.
MEMBERS OF THE ASSOCIATION
§ 11 Membership
The association's members consist of companies and institutions operating in Sweden with an area of interest in hydraulics and pneumatics.
The board has the right to appoint a person as an honorary member.
Group membership can be approved by the Board.
Membership is valid for one (1) year and is then automatically extended for one year at a time if termination does not occur.
§ 12 Election
Application for membership must be made in writing.
Investigation of the conditions for membership is made by the board or the person appointed by the board, after which entry is decided by the board.
As a member, the association can accept any company / institution that in Sweden designs, develops and / or manufactures pneumatic and / or hydraulic components and / or systems and / or conducts research, education or consulting activities in the field of hydraulics and pneumatics and is prepared to actively work for interests of the industry.
The association can also, as a member, accept companies that import into Sweden and / or trade in pneumatic and / or hydraulic components and / or systems in the country and are prepared to actively work for the interests of the industry.
Membership issues of a principled nature shall be dealt with by the annual meeting.
§ 13 Membership obligations
A member must follow the association's statutes and decisions.
It is the responsibility of the member to behave in his business activities in a way that does not conflict with good business practice, either in relation to customers or member companies. Membership is valid for one (1) year and is then automatically extended for one year at a time if termination does not occur.
§ 14 Charge
To cover the association's costs, the member must, no later than at the time decided by the board, annually pay a membership fee and cost compensation to the association. The amount is determined at the association meeting that immediately precedes the financial year.
Upon joining the association, a new member pays the entry fee and annual fees decided at the annual meeting.
Upon joining the association, a member shall pay as many twelfths of cost compensation as there are remaining full months of the financial year.
§ 15 Termination of membership
Membership ends either by resignation or by exclusion.
Termination shall be in writing no later than six (6) months before the end of the contract period.
Upon termination of membership, a member is not entitled to a share in the association's assets. Refund of paid annual fee does not take place.
Exclusion is decided by the board. In the event of a decision on exclusion, the membership terminates immediately.
THE ASSOCIATION MEETING
§ 16 Meetings
The association shall hold at least one meeting per year (annual meeting).
Association meetings are held at a time determined at the annual meeting. The board may, where there are special reasons, change the date for the association meeting or call an extra association meeting.
Written notice of association meeting must be sent no later than fourteen days before the day of the meeting.
In the notice convening an extra association meeting, the matter or matters to be dealt with must be stated.
Minutes shall be taken at the association meeting, which shall be adjusted by the chairman and another adjuster.
At association meetings, each member has one vote. Unless otherwise provided in the articles of association, decisions are made by a simple majority. In the event of an equal number of votes, the chairman of the meeting has the casting vote.
In order to be able to exercise voting rights, the representative present at the meeting must have the member company's power of attorney.
All persons present at the meeting must have signed commitments to observe absolute silence towards unauthorized persons regarding what is negotiated at the meeting. Corresponding commitments must be signed by those attending section meetings.
§ 17 Annual meeting
The Annual General Meeting is held annually during the first half of the year.
At the annual general meeting, the following matters shall occur:
- Election of meeting chairman and secretary
- Election of two adjusters, also tellers
- Establishment of a list of those present, as well as the voting list
- Ask if the meeting has taken place after the statutory notice
- The Board's annual report for the past year,
- Auditor's report
- Adoption of the income statement and balance sheet as well as decisions on handling due to surpluses or deficits
- Question about granting discharge from liability to the board
- Determination of activity plan, budget as well as entry and annual fees for the new financial year
- Determination of the number of members of the Board
- Election of chairman of the association and the board
- Election of board members
- Election of auditor and deputy auditor
- Election of a nomination committee with the task of preparing election matters at the next annual general meeting
- Other matters referred by the Board to the Annual General Meeting or as a member notified in writing to the Board no later than two weeks before the Annual General Meeting
§ 18 The borad
The annual general meeting elects the board and chairman.
The Board consists of a chairman and a minimum of five (5) and a maximum of ten (10) ordinary members, of which one vice chairman and two (2) named deputies.
The chairman and members are appointed for a period of two years. To ensure continuity in board work, half the number of board members shall be elected every two years.
The composition of the board shall reflect the membership structure of the association. Personnel selection applies, but there is a requirement that employment with a member exists. If employment ceases during the term of office, a member resigns automatically if there is no new employment with another affiliated member. The board has the opportunity to co-opt deputies until the next association meeting when a by-election or new election is made.
The board may permanently or periodically co-opt a member with special knowledge. Co-opted member is not quorate but only has the right to express an opinion.
The board meets as often as the association's affairs require. Board meetings are minuted and adjusted by the chairman.
The board has a quorum when at least half of the members are present.Decisions are made by simple majority. In the event of an equal number of votes, the chairman of the meeting has the casting vote.
§ 19 The board's duty
The board shall, within the framework of the articles of association and in accordance with decisions at association meetings, be responsible for the association's activities.
In particular, it is the responsibility of the board to:
- lead the association's activities;
- constitute itself and allocate special responsibilities;
- present business plan and fee and budget proposals for the coming financial year;
- be responsible for the association's financial resources and have the association's accounts kept
- submit an annual report with income statement and balance sheet;
- propose members to the Nomination Committee;
- enforce the association's decisions and, if deemed necessary for day - to - day operations, arrange with an appropriate chancellery function;
- keep a list of the association's members;
- disseminate knowledge about the association's activities internally and externally before deciding on a possible entry;
- actively participate in member recruitment and investigate the conditions for membership;
- ead and monitor the business so that a positive development in the short and long term is ensured;
- identify focus areas for research and other knowledge-enhancing activities.
An ordinary auditor and a deputy auditor are appointed annually to review the board's administration and the association's accounts.
The Annual General Meeting elects four (4) members, one of whom convenes, to constitute the Nomination Committee.
Eligible is only a representative of the member.
Proposals for candidates can also be raised by someone other than a member of the Nomination Committee. Proposals can either be submitted to the board or presented at the annual general meeting.
URBAN CHANGE AND DISSOLUTION
or amendments to the association's articles of association and for the dissolution of an association, resolutions are required at two consecutive general meetings, one of which shall be the annual meeting. The second meeting shall be held at least 1 month later than the first. At each of these meetings, a decision must, in order to be valid, be supported by at least 2/3 of the number of votes cast.
Notice of the later meeting may not have been sent before the previous meeting was held.
When deciding on the association's liquidation or dissolution, it must also be stated how the association's assets and liabilities are to be distributed.
The association's board is obliged to ensure that information requested from a member is treated in strict confidence and protected against unauthorized transparency.
Member should protect internal information from the association against unauthorized access.